Data Privacy Policy for Job Applicants

Vermeer Corporation Data Privacy Policy for Job Applicants

This Vermeer Corporation Data Privacy Policy for Job Applicants (“Applicant Privacy Policy”) explains how Vermeer Corporation and its controlled affiliates (“Vermeer,” “we,” “our,” or “us”) collect, use, disclose, and protect Personal Information in connection with Vermeer’s recruiting and hiring activities, including receiving and reviewing application materials, and making hiring decisions regarding applicants or prospects for employment, internships, and similar roles, as well making contact with individuals through career fairs or similar employment-focused networking and discovery events (each, an “Applicant”).

This Applicant Privacy Policy is supplemented by and does not replace the Vermeer Corporation Data Privacy Policy. In addition, this Applicant Privacy Policy is subordinate to and superseded by any specific terms and conditions set forth in any separate privacy notice or agreement between Vermeer and an Applicant. Applicants applying for roles with Vermeer International B.V. or Vermeer Manufacturing International Goes B.V. should refer to the privacy policy available at https://werkenbijvermeer.com/privacyverklaring/.

What Types of Applicant Personal Information Does Vermeer Collect, and When Does It Collect This Information?

Vermeer collects various types of Personal Information from and about Applicants. We may collect Personal Information directly from Applicants and, where permitted, from third parties such as recruiting platforms, screening providers, or professional references. This information may be collected independently by Vermeer at any time in connection with recruiting efforts, or it may be collected as part of application evaluation efforts subsequent to an Applicant’s submission. This information may also be provided by Applicants or third parties throughout the application, interview, and hiring process.

"Personal Information" is any information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with an identified or identifiable natural person or household. In other words, it is any information that, on its own or together with other information, can reasonably be used to identify you or your household. Personal Information we may collect about Applicants includes, in addition to any other information disclosed at the time of collection or that you independently choose to provide us:

Category ID	Category of Personal Information	Examples
A	Identifiers	Names, phone numbers, postal addresses, language preferences, unique personal identifiers, online identifiers, cookies*, email addresses, account names and related account information, social security numbers, driver’s license numbers, passport numbers, and similar identifiers.
B	Professional, Employment, and Education Information	Résumé/CV, cover letter, work history, educational background, current employment status and place of employment, skills certifications, licenses, references, qualifications, and similar information you choose to provide us about yourself.
C	Eligibility Information	Citizenship, work authorization and right-to-work status, and other information necessary to evaluate eligibility for employment.
D	Recruiting Communications and Interview Information	Communications with recruiters/interviewers, interview notes, feedback, and scheduling information.
E	Signal Data	IP addresses, Mac addresses, autonomous system numbers, application completion duration, geolocation country code, and JA4 Fingerprint.
F	Analytics	Inferences drawn from any of the above categories of information.

Where permitted by law, and with any legally required notices or authorizations, we may also obtain:

Category ID	Category of Personal Information	Examples
G	Reference Information	Information shared with us by professional references that you provide.
H	Recruiting Platform Information	Application status or candidate profile data from third-party recruiting platforms.
I	Third-Party Background Screening and Verification Results	Results of third-party identity, education, or employment verification from screening providers.
J	Publicly Available Information	Information available from public sources which is relevant to your professional qualifications (for example, professional networking profiles).

*For more information about Vermeer’s use of cookies and other automated tracking technologies, see the section of Vermeer’s Privacy Policy labeled, “Website Data Collection, Cookies, and Similar Technology.” You may also refer to the Vermeer Cookie Policy, available here.

Among the categories of Personal Information identified above, some pieces of data may constitute Sensitive Personal Information in some jurisdictions (for example, government ID numbers, background check information, and information related to accommodations or other health-related information). We do not intentionally request sensitive Personal Information that is unrelated to recruiting or legal compliance, and we limit its use to lawful purposes.

Vermeer may also collect and use certain Non-Personal Information. Non-Personal Information is any information that does not relate to an identified or identifiable natural person, such as:

Cookie and other tools, when used in non-identifiable way;
Anonymized information;
Aggregated information.

Vermeer collects Non-Personal Information in the same ways it collects Personal Information described elsewhere in this Privacy Policy.

Because Non-Personal Information does not personally identify you, Vermeer may use and disclose Non-Personal Information for any purpose consistent with applicable law. In some instances, Vermeer may combine Non-Personal Information with Personal Information. In those instances, Vermeer will treat the combined information as Personal Information.

In addition, Vermeer reserves the right to use anonymized and aggregated Personal Information for any purpose consistent with applicable law that does not result in the disclosure of your Personal Information in identifiable form.

From What Sources Does Vermeer Obtain Applicant Personal Information?

In the past 12 months, Vermeer collected Personal Information about Applicants from the following categories of sources:

Category of Source	Categories of Personal Information Collected (by category ID)
Applicant (direct collection via in-person interactions, communication, fillable forms, or similar means)	A, B, C, D
Applicant (direct collection via automated technologies)	A, E
Professional References (collection through communications with an Applicant’s professional references)	B, C, G
Employers (collection through communications with an Applicant’s current or former employer(s))	B, C, G
Service Providers (collection through third-party service providers, such as identity, education, or employment verification services)	A, B, C, I, J
Public Sources (collection through use of sources such as the internet or records available from government agencies)	A, B, C, H, J

For What Purposes Does Vermeer Use Applicant Personal Information?

Subject to the limitations and other rights set forth in this Applicant Privacy Policy, Vermeer may use Applicants’ Personal Information for a variety of purposes, including:

Recruiting and Selection. Revieing application, assessing qualifications, interviewing, and making hiring decisions.
Pre-Hire and Hiring-Related Communications. Contacting Applicants, or their references or employer(s) (where applicable) about roles, interviews, qualifications, and application status.
Screening and Verification. Background checks, reference checks, and eligibility verification (where permitted).
Pre-Hire Onboarding. Preparing offer letters and arranging onboarding activities.
Security, Fraud Prevention, and Ensuring Integrity of Recruiting Systems. Detecting automated or fraudulent applications and protecting recruiting systems from abuse.
General Business Purposes. Recordkeeping, responding to lawful requests, defending or pursuing claims, and other general business purposes consistent with applicable law.
As Disclosed at the Time of Collection. In any other manner that we may describe when you provide the information to us.

In the past 12 months, Vermeer has used the following categories of Personal Information (by category ID) to support these purposes:

Purpose of Use	Categories of Personal Informaiton Used
Recruiting and Selection	A, B, C, D, E, F, G, H, I, J
Pre-Hire and Hiring-Related Communications	A, D
Screening and Verification	A, B, C, D, E, F, G, I, J
Pre-Hire Onboarding	A, B, C, D, I
Security, Fraud Prevention, and Ensuring Integrity of Recruiting Sytems	A, D, E, F, H, I, J
Recruiting Process Efficicency and Quality	E, F, H, I, J
General Business Purposes	A, B, C, D, E, F, G, H, I, J

These purposes may be necessary for Vermeer to enter or perform a contract to which you are a party, comply with a legal obligation to which Vermeer is subject, or otherwise pursue legitimate business purposes and objectives. In other cases, Vermeer may seek an Applicant’s consent to process their Personal Information, as necessary.

Automated and Semi Automated Processing

Vermeer may use automated and semi automated tools in support of its recruiting process. These tools assist with managing application volume, protecting recruiting systems, and improving the integrity and efficiency of application review. As part of these efforts, Vermeer may use signal scores derived from application related metadata to help identify applications that may have been generated by automated means (such as bots or scripted submission tools).

Signal scores may be based on factors including, for example:

network traffic characteristics,
an autonomous system number (ASN),
the number of job requisitions/applications associated with a single applicant,
time spent completing an application,
geolocation country code,
IP address, and
browser or connection fingerprinting indicators (such as JA4 fingerprint data).

Signal scores are only ever used as one factor within a broader, human involved evaluation of applications. These scores are intended to help reduce time spent evaluating bot generated or abusive submissions and to protect the fairness and reliability of Vermeer’s recruiting process. Vermeer does not make hiring or other decisions that produce legal or similarly significant effects without human involvement or based solely on automated processing or signal scores.

When Does Vermeer Disclose Applicants’ Personal Information, and Who May Receive It?

Vermeer is committed to being transparent regarding the ways we use and disclose Applicants’ Personal Information. We may disclose your Personal Information as follows:

We may disclose Personal Information to our affiliated companies involved in recruiting, hiring, other human resources operations activities, and workforce planning.
We may disclose Personal Information that we have obtained from or about an Applicant to that Applicant’s professional references or current or former employers (subject to legally required notices or authorizations) as part of our application evaluation and hiring process.
We may disclose Personal Information to our service providers to fulfill the Purposes on our behalf. Our service providers are bound by law or contract to treat your information and data with the same level of protection that we do and to use it only in accordance with our instructions.
We may disclose Personal Information to enforce our rights (including any rights granted to Vermeer under any contract we or any of our controlled affiliates have entered with you), protect our property, or protect the rights, property, or safety of others, or as needed to support external auditing, compliance, and corporate governance functions.
We will also disclose Personal Information when required to do so by law, such as in response to a subpoena or as required for work authorization verification purposes, including to law enforcement agencies and courts in the countries where we operate.

In the past 12 months, these disclosures have affected the categories of Personal Information identified in the table below. Please note that Vermeer’s use and disclosure of an Applicant’s Personal Information varies based on the nature and circumstances of their relationship with Vermeer, the role(s) for which they are applying, and other factors. With respect to any given Applicant, the fact that a category of Personal Information is included in the following list only indicates Vermeer may have disclosed the information to a third party or parties, not that the information has been disclosed.

Category of Third-Party Recipient	Categories of Personal Information Disclosed
Affliates	A, B, C, D, E, F, G, H, I, J
Professional References and Employers	A, B, H, J
Service Providers	A, B, C, D, E, F, G,H, I, J
Professional Advisers	A, B C, D, F, G, H, I
Regulatory Agencies and Law Enforcement	A, B, C, D, I, J

Sale, Sharing, and Disclosure of Personal Information: Vermeer does not sell Applicants’ Personal Information to third parties, nor does it share their Personal Information for cross-context behavioral advertising purposes. Vermeer has not conducted any such sales or sharing in the past 12 months.

How Long Does Vermeer Keep Applicant Personal Information?

Vermeer keeps different pieces of Personal Information for different lengths of time, depending on the Purpose(s) for which it was collected and the unique circumstances of your situation, as well as on any legal requirements that may dictate the periods for which different types of Personal Information must be retained. Vermeer will keep your Personal Information as long as necessary for the relevant Purpose and as necessary to comply with applicable law. For more information on Vermeer’s data retention practices and how long your data might be retained, please contact us using the information provided below.

Your Choices, Rights, and Data Control

For more information about the rights you have over your Personal Information and the means by which you can exercise those rights, please refer to the section of the Vermeer Corporation Data Privacy Policy labeled, “Your Choices, Rights, and Data Control.”

Information and Data Security

Vermeer has implemented an information and data security program that contains administrative, technical and physical controls designed to reasonably safeguard Applicants’ Personal Information.

International Transfers of Information

Vermeer is headquartered in the United States of America, and its controlled affiliates and data processors are located in countries throughout the world. Personal Information may be accessed in or transferred to the United States or to our controlled affiliates and data processors elsewhere in the world for the Purposes described in this Applicant Privacy Policy. When we access or transfer Personal Information, we do so in compliance with applicable law. Additionally, we protect the privacy and security of Personal Information in the manner described in this Applicant Privacy Policy, regardless of where it is processed or stored.

Personal Information that we receive in the United States from third parties concerning persons in the European Union is transferred subject to appropriate safeguards, including the European Union’s standard contractual clauses for the transfer of personal data to third countries. A copy of these clauses is available upon request, free of charge. To request a copy of the standard contractual clauses, please contact us using the information provided below.

Amendments and Changes

This Applicant Privacy Policy may be amended and updated from time to time to reflect new or different privacy practices. We will place a notice on our website when we make material changes to this Applicant Privacy Policy. If the changes will materially affect the way we use or disclose previously collected Personal Information, we may also notify you about the change by sending an electronic notice to you (if we have your email address).

Accessibility

Persons with disabilities who may require access to this document in an alternative format should contact Vermeer using any of the means described below in the section labeled, “How to Contact Us.”

Children’s Privacy

Vermeer does not intend to collect Personal Information from Applicants who, based on their age, are subject to protections as “children” (or similar terms) under the data privacy, child labor, or similar laws or regulations applicable in the jurisdiction where they are located. As a general matter, Vermeer does not intend to collect Personal Information from children aged 18 or under. However, in connection with student recruiting activities or partnerships with educational institutions, Vermeer may occasionally capture information from individuals under the age of 18. If you believe that your child is interacting with Vermeer in a manner not reasonably related to legally permitted recruiting or employment activities, please contact us at [email protected] so we can investigate and delete any inappropriate information.

Other Privacy-Related Information

For additional information about Vermeer’s data privacy practices, please refer to the Vermeer Corporation Data Privacy Policy.

How to Contact Us

If you have questions or comments about this Applicant Privacy Policy or any of our privacy practices, or if you wish to submit a request to exercise your privacy rights, you can contact us at [email protected]. You may also submit requests to us by calling our toll-free number, +1 (800) 829-0051, or by clicking here. Finally, you can reach us via mail at the following address:

Vermeer Corporation
Attn: Privacy, Legal Department
1210 Vermeer Road East
Pella, IA 50219 USA

Last updated: 5/22/26